Faculty Success FAQs

What sections of Faculty Success should I focus on populating?

High Priority

  • Directed Student Learning
  • Presentations/Seminars
  • Publications
  • University

Medium Priority

  • Personal and Contact Information
  • Professional (Service)
  • Awards and Honors
  • Media Appearances and Interviews

How many years of data do I need to populate?

Please enter information for at least the last three years. You are welcome to add more information as you have time.

Do I have to populate every field?

No, but please enter as much information as possible. Dates are typically required fields for many of the screens. The system will alert you if you do not enter a required field when attempting to save.

I don’t remember my password. How do I reset my Shibboleth password?

You can reset your password on the Manage My SDSUid website.
Please note, your password is used to also login to Gmail and other applications. You may need to re-enter your new password to access these applications.

What sections have preloaded information and do I need to review?

Administrative Data

  • Permanent Data
  • Yearly Data (Coming Soon)
  • Administrative Assignments
  • Scheduled Teaching (Populated from SIMS/R)
  • Contracts, Fellowships, Grants and Sponsored Research (Populated from PI Profile)

What type of information do I enter in the Personal and Contact Information section?

This section will ask for your personal information such as name, email, office/work location, phone numbers, and website. You may also upload a photograph if you choose.

What information is populated in the “Administrative Data” section?

Permanent data will include your starting rank (e.g. Assistant Professor) and any other rank attained throughout your career at SDSU. Yearly data has your appointments during a special academic year. For example, if you were on sabbatical during the 2016-17 academic year, that information would be here. This section also includes FTE, department, and tenure status. We designed this screen to include these fields for faculty who might work in more than one department.

What information is populated in the “Administrative Assignments” section?

If have an administrative appointment such Department Chair, you would enter it in this screen. You have the ability to add a brief description/responsibilities as well as start and end dates.

That information is populated in the “Scheduled Teaching” section?

This section will display your teaching load. It is pre-loaded with data from SIMS/R.

What information do I enter in the “Directed Student Learning” section?

In this section you can list the theses, dissertations, and committees you have served on, as well as the names of the students and their work. You have the ability to add a brief comment as well as start and end dates.

What information is populated in the “Contracts, Fellowships, Grants and Sponsored Research” section?

Your grants, contracts and fellowships are in this sections. You have the ability to add an abstract as well as start and end dates, sponsoring organization, amount, F & A rate and status. You can also upload award letters. This data has been pre-loaded from PI Profile.

What information do I enter in the “Presentations/Seminars” section?

Demonstrations, exhibits, keynote/plenary address and posters are some examples of the type of data you can enter in this section. You have the ability to add a venue, abstract/synopsis, whether it is peer reviewed as well other presenters such as students.

What information do I enter in the “Publications” section?

Import your publications by selecting the import button and choosing a source for your publications. You can import from BibTex format or import directly from PubMed. You are also able to enter your publications manually.

How do I create/export a BibTeX File?

Faculty Success can import data from BibTex Files. BibTeX Import Instructions

How do I import from PubMed?

Faculty Success can pull citations directly from PubMed. PubMed Import Instructions

Do I need to mark each of my publications as “peer-reviewed/refereed” after importing them in from PubMed or BibTex?

Yes, you do need to edit each of the imported publications to mark it as “peer-reviewed/refereed”.

I encounter and error when importing my Web of Science BibTeX file. How can I resolve the issue?

During the BibTex creation process, for the “Record Content” field, please select “Author, Title, Source, Abstract”. Do not select “Full Record” as the format for this file is what causes the error.

What information do I enter in the “University” section?

List any department, college or university wide committees you have served on. You have the ability to add a brief description as well as start and end dates. Information has been pre-loaded for your review.

What information do I enter in the “Professional” section?

This area captures activities and leadership positions for professional organizations, committees and clubs.

What information do I enter in the “Awards and Honors” section?

List any awards you have been nominated for or received. You have the ability to add a brief description as well as start and end dates.

What information do I enter in the “Media Appearances and Interviews” section?

This area captures any media appearances, television, radio, internet, magazine and newspaper. You have the ability to add a brief description as well as publication or air dates.

How do I create my Annual Report?

Please click on “Reports” on the left navigation. You can also refer to the Faculty Success Overview for more information.